The communication office manages the marketing and communication efforts for the Department of Mathematics. Communication officers monitor the publication of departmental newsletters, create copy for materials to promote our programs, manage the department's website and social media, and create and coordinate mass communications from the department to external audiences. The communications office also serves as the primary contact for media requests about department activities.

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How We Can Help

Communications staff are available to consult on or assist with external communication or marketing needs within the department. The following table details services that we can provide and how to request them.

I would like to:Start here:
Submit a news item about my research, recent publication, grant award, scholarship, or other academic/professional accomplishmentSend an email to math-comm@illinois.edu. The communications office will follow-up for more details if needed. 
Request a press release about the results of my research or an event I am hostingPlease email math-comm@illinois.edu requesting a press or media release. The communications office will follow up for more details if needed. 
Send an internal communication to all department members

The communications office is available to assist with crisis or emergency communications. For other internal communications, please use one of the departmental mailing lists.

If these lists do not fit your needs, please reach out to math-office@illinois.edu for assistance.

Send an email to UIUC mathematics alumni

You must work with the communications office to send emails to our alumni cohort. A lead time of four weeks minimum is required. 

To initiate a project, first fill out the request form.  

Produce a print communication or publication

For small publications, such as a poster, flyer, brochure, the communications office requires a lead time of at least two weeks to plan production.

For larger publications like program booklets and newsletters, required lead times start around 6–8 weeks. As soon as you are aware of your need for a new or updated print publication, please contact math-comm@illinois.edu.

The communications office will coordinate with you and the business office to determine the best avenues for publication and funding sources, if necessary.

Create a new web page to promote a new program or initiative, provide information to key audiences, or serve an organizational need within the department

The timeline for creating new web pages can vary greatly, from weeks to months, depending on the scale of information that needs to be dispersed and the availability of key details at the time of request.

As soon as you are aware of your need for a new webpage, please contact math-comm@illinois.edu. The communications office will work with you to strategize web content to best serve your needs.

Update content on an existing department-affiliated website or web pagePlease email math-comm@illinois.edu with your requested change. In that email, be sure to include the URL of the page(s) you would like to update. The communications office will apply changes as needed and submit the revised web content for your review.

Communications Office Resources

Resources

University logos, branded PowerPoint templates, how-to guides, letterhead templates, and more.

Communications Office FAQs

I have a forthcoming book or publication. Can the communications office help me promote it?

Congratulations on your publication! The communications office will be delighted to help mathematics faculty and graduate students promote forthcoming peer-reviewed publications. We’ll need to know some details about the project as well as viable markets who may be interested so that we can determine the best strategy for promotion. Please reach out to math-comm@illinois.edu to discuss your needs.

 

I do not seem to be receiving emails from the Department of Mathematics or other department mailing lists. Who can help me?

If you are faculty, staff, or a graduate student in the Department of Mathematics and you are not receiving Chalkboard mailings or other communications sent to departmental mailing lists, reach out to math-comm@illinois.edu for assistance. In some cases, we may be able to add you to the appropriate list; in others, we can request access for you from the appropriate personnel.

Can the communications office print a document in color for me?

The communications office can print the following materials in color:

  • Fewer than 10 copies of a one-page promotional brochure, flyer, or poster that serves the overall interest of the mathematics department
  • Proofs of promotional materials for review and color matching purposes

Due to the location of our color printer and its capacity, we cannot provide color printing services for the mathematics department aside from the above situations. We are not able to print classroom materials in color. If you do have color printing needs for your class, Document Services provides low-cost, high quality color printing. Contact math-office@illinois.edu to inquire about submitting an order.

Will the communications office make name badges for my event?

Generally, it is the responsibility of event organizers to produce name badges if their event requires them. The main office generally keeps a stock of name badges, or you can ask the business office to order some if you need a large quantity.

We recommend using name badge templates from UIUC StratCom, or we have created name badge templates with department branding that you are welcome to use, as well as a How To guide for creating and printing these name badges in Microsoft Word.

You can also find name badge templates for events

If you feel that you still need assistance printing name badges for your event, please email math-office@illinois.edu.

Is there any Department of Mathematics merchandise available for purchase?

At this time, we do not sell department merchandise. However, from time to time, we do give away mathematics gear at our events. Be sure to check out our department calendar to see upcoming events featuring giveaways!