The university and the Department of Mathematics continue to monitor developments related to COVID-19 (novel coronavirus).
DEPARTMENT INFORMATION & UPDATES
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To maximize the safety of our entire community, the university is limiting access to on-campus facilities to individuals who are in compliance with safety requirements. Wellness Support Associates will be stationed at the doors during the Summer 2021 session on days/times when classes are in session. The doors will remain locked at all times and compliance with safety guidelines, including testing, are still required for building access. More information →
If you have questions regarding building access, please email Math Facilities at firstname.lastname@example.org.
The Main Office will have limited staffing on Tuesdays and Thursdays. Drop-in visits are not allowed. Prior notification (via email to email@example.com or via phone at 217-333-9576) is required in advance. Please note that in-person interactions of all types should continue to be minimized. A process for distribution of departmental supplies and keys is currently under development and will be communicated soon.
The Business Office will be available for faculty and other customers by appointment only on Mondays, Wednesdays and Fridays. Only one staff member will be working in the Business Office on each of those days. Appointments should be made by emailing firstname.lastname@example.org at least three business days in advance. The Business Office door will be locked at all times.
Department offices may be reached at the following email addresses:
For questions about the graduate program, including admissions, information for current graduate students, doctoral prelims or thesis defenses
For questions regarding undergraduate advising for any math students, including students in the Actuarial Science Program
Questions specifically regarding undergraduate advising or students in the Actuarial Science Program
Faculty, staff, or student employees with questions about appointments, time sheets, visas, etc.
Faculty, staff, or student employees with questions about pay, reimbursements, fund accounts, grants, etc.
Questions regarding the department’s webpage and communications/marketing-related inquiries
Questions related to computing resources, resources for remote access, etc.
Questions about offices and space assignments
General questions about the department that do not fall into one of the above categories
*Please note: We encourage you to copy your message to the individual staff member who you wish to reach.
Due to the ongoing COVID-19 pandemic, we will continue to conduct virtual advising during summer 2021. Please reach us via email or phone as follows:
- Email: email@example.com
For email, please include your questions, name, 9-digit UIN, and netid. We will answer your questions directly via email or schedule a Zoom appointment for a more in-depth conversation as needed. If you need a Zoom appointment, please mention times in Central Time that would be convenient for you.
- Phone: +1-217-244-7310
The main Math Undergraduate Office phone line is usually staffed weekdays (except holidays) from 8:30 a.m.-noon and 1-5 p.m., Central Time. If you are sent to voicemail, please include your name, phone number, UIN. It is recommended that you also email firstname.lastname@example.org for the most immediate response.
Thank you for being patient and flexible during these extraordinary times. Please reach out to us with any issues or concerns you may have. We look forward to continuing to provide you with expert academic advising.
At this time, based on the latest information from the CDC and the State of Illinois, the University has relaxed the existing restrictions on University-supported travel. Travel within the U.S. on University business and supported by University funds is now allowed without any additional COVID-related approvals.
International travel remains under prior restrictions: any request to travel outside of the U.S. to be paid on University-managed funds from any source (including grant funds, start-up or discretionary funds, etc.) requires prior approval from both the Chair and the Dean. If you are considering an international trip, please contact me in advance for guidance on what information is required.
Incoming travel by non-UIUC colleagues to our campus (for research collaborations, seminar talks, etc.) is now permitted. Campus is encouraging visitors to receive a COVID vaccine prior to their visit, and if they are here for a period of time, regular COVID testing would be expected.
While the department has not previously required faculty to obtain travel pre-authorization, at this time we ask that anyone who is contemplating either taking a domestic trip or hosting a visitor (to be reimbursed from University funds) inform the Business Office as far in advance as possible, and at least 14 days prior to the trip.
No in-person department-wide events will be scheduled until further notice. The State of Illinois continues to prohibit gatherings of more than 50 people in a single location. In particular, we will not hold a welcome picnic, or a Homecoming event, or the Retirees’ Luncheon. The faculty meetings will be held virtually. In-person department colloquia will not be held because the total possible attendance for such an event may exceed the 50-person limit. View the UIUC Restore Illinois Phase 4 – Revitalization Campus Meeting, Program & Event Guidance for more detailed information.
Individuals associated with the department who are requesting to hold a department-sponsored or department-funded event will be required to complete the Department of Mathematics COVID-19 Planning Form and agree to follow specific restrictions. New University restrictions on the number of individuals allowed in classrooms will also apply to any events, including seminars and other research talks. Please note that the previously mentioned restrictions on travel also mean that—at present—people not affiliated with the University will be unable to enter Altgeld or Illini Halls due to the building access policies.
The mailroom will remain locked at all times except for Thursdays from 9 a.m. to 2 p.m. Faculty with keys may access the mailroom at any time. The mailroom will not be staffed except for Thursdays, 9 a.m.-2 p.m. Please do not leave the mailroom door unlocked or ajar. Mail will be delivered once per week, on Thursday mornings. For internal department communications, we strongly recommend the use of electronic methods such as email and Box whenever possible. Personal deliveries should not be sent to the Department.
There will be limited service for the copiers in 250 Altgeld Hall. If you note a problem with one of the copiers, please report it as soon as possible to email@example.com.
We know study spaces are an important part of the student experience, so several classrooms have been approved as study space rooms by the COVID-19 Executive Steering Committee. Room schedules for each space can be found outside the classroom. When in these rooms, students must social distance and wear a face covering.
For a list of classrooms available for study space, see this page on the Office of the Registrar website.
The COVID Ombuds is a new position created for the upcoming year. This individual serves as a secure and anonymous resource for anyone associated with the Math Department who wishes to communicate any COVID-related concern. This may range from concerns about lack of adherence to University regulations, to health and safety concerns, to concerns of students or employees about pressure to commit to in-person activity. The COVID Ombuds will report directly to the Department Chair. Individuals wishing to remain anonymous may request that the Ombuds communicate the nature of the concern to the Chair in broad terms. Some requests for anonymity may not be possible to fulfill due to University policy or safety concerns. However, the purpose of this position is to provide a mechanism for individuals to relay COVID-related concerns quickly, safely, and securely. The Math Department’s COVID Ombuds in 2020-21 is Karen Mortensen.
The Safer Illinois App has been developed by University of Illinois researchers to assist with contact tracing and to promote the health and safety of all members of the campus community. Use of the app is expected of University of Illinois faculty, staff and students who will spend time on campus. The app is one way in which COVID status will be checked at building entrances. For those not using the app, alternate but more time-consuming methods will be put into place. The app is now available for iPhone and Android users. Learn more →
All faculty, staff, and students, regardless of whether they are participating in on-campus activities or are 100 percent remote, are required to complete the Division of Research Safety COVID-19 online training. Training is required to be completed by Monday, Jan. 25, unless previously completed before the Fall 2020 semester.